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ACCOMMODATION

GUARANT International (further referred to also as the Congress Secretariat) has been appointed as the official hotel accommodation agent for the 22nd Congress of the World Association for Sexual Health (WAS 2015) and will handle all related arrangements.

Urgent warning

It has been brought to our attention that a number of services providers (Exhibition Housing Management UK, Exhibitors Housing Services, Trade Show Housing etc.) are contacting delegates via e-mail and telephone and claiming to offer hotel reservation services for the WAS Congress. Please note that Congress organizers did not authorize them or any other service providers to contact delegates.

Only GUARANT International, as the official Congress Secretariat, is authorized to offer hotel reservation services for the WAS Congress.

We strongly advise all delegates not to give out your credit card details or other personal details over the e-mail or telephone to these companies or any other unknown vendor.

No delegate details have been passed to these companies or any other by the Congress secretariat.
 

A number of hotels of various categories at reduced rates are available for participants of WAS 2015.

List of hotels

List of Hotels is available HERE

 

Group reservations

For group reservations please contact the Congress Secretariat at e-mail address , telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.

 

How to make a hotel reservation

To make a hotel reservation, it is necessary to fill in this ON-LINE ACCOMMODATION FORM

  • Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.
  • Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.  
  • All rates quoted are per room per night including breakfast (except the Victoria Hotel) and 10% service charge and 7% GST (Goods and Services Tax). Should GST or service charge change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.
  • Extras are to be paid directly at the hotel reception before departure.


Reservation confirmation

For BIG Hotel, click here.
For Bayview Hotel, click here.
For Peninsula Excelsior, click here.
For Residence at Singapore Recreation Club, click here.
For V Hotel Bencoolen, click here.
For V Hotel Lavender, click here.
For Victoria Hotel, click here.

In case you share the room with another Congress participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the Congress.  Please include this request as a note in your accommodation form.

 

Cancellations, changes and refunds

  • Please inform GUARANT International about any amendments or cancellations in writing by e-mail  or fax +420 284 001 448. Telephone amendments will not be accepted.
  • Date of delivery of your written cancellation to the Congress Secretariat will be considered as the date of cancellation.
  • Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the Congress.
  • The Congress Secretariat reserves the right to charge a handling fee of 30 USD at any name change of a hotel reservation.


Cancellation conditions 

For BIG Hotel, click here.
For Bayview Hotel, click here.
For Marina Mandarin Hotel, click here.
For Peninsula Excelsior, click here.
For Residence at Singapore Recreation Club, click here.
For V Hotel Bencoolen, click here.
For V Hotel Lavender, click here.
For Victoria Hotel, click here.

Congress Secretariat will process all reservation requests by July 22, 2015 or at the registration desk on site.

Please note that for any refund we reserve the right to charge 30 USD handling fee.
 

Methods of payment

Accommodation expenses must be paid in USD by one of the following methods:

1. Credit card

For payments through the Online Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in USD.

For payments using American Express credit cards please complete the Credit Card Payment Authorization Form and kindly send it signed by a card holder to the Congress Secretariat by fax +420 284 001 448, not via e-mail for security reasons. The payment will be charged in Czech crowns (CZK) at the exchange rate of the Czech National Bank valid on the date of payment. The approximate exchange rate is 1 USD = 24,013 CZK (January 2015).

Credit Card Payment Authorization Form can be also used for MasterCard/Eurocard, Visa (will be charged in USD) and Diners Club (will be charged in CZK).

2. Bank transfer

Please note that payments by bank transfer will only be accepted by July 13, 2015. After this date only payments by credit cards will be accepted (either by using the Online Payment System or by submitting the Credit Card Payment Authorization Form).

Hotel accommodation must be paid in USD: 

Bank name: Ceskoslovenska obchodni banka
Bank address: Na Prikope 18, 110 00 Prague 1, Czech Republic
SWIFT/BIC code: CEKOCZPP
Account name: GUARANT International spol. s r. o.
Account number: 478533543/0300
IBAN: CZ13 0300 0000 0004 7853 3543
Details of payment: 201522/ (ID number on the Letter of Confirmation)
Message for the recipient: name of the participant*

*The participant’s name should be clearly legible otherwise the payment cannot be identified.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.